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Beth Israel Lahey Health Staffing Associate (20hrs) Nursing Services in Winchester, Massachusetts

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Type:


Scheduled Hours:


Work Shift:

Day (United States of America)

Contributes to the Hospital’s mission by collaborating with the patient care leaders to ensure adequate and appropriate staffing levels for all shifts. This administrative staff position will have an impact on patient care and the patient experience by striving to provide appropriate staff to meet our patient care needs. This position also impacts our fiscal stability by selecting and scheduling staff in a way that is fiscally responsible, minimizing overtime whenever possible. Staff satisfaction is also influenced by this position’s efforts to meet the staffing needs in a way that is fair and equitable to staff.

Job Description:


Hours: (Days) 5:30 AM to 3:00 PM, including every other weekend

Education Required : High School Diploma or equivalent

Education Preferred: Post High School course work or degree

Experience Required : Excellent customer service experience

Experience Preferred :

  • Healthcare experience, clinical or administrative, preferably in a hospital

  • Experience scheduling staff

  • Data entry, analysis


As part of the Nursing Staffing Office team, this position:

  • Under the direction of the Float Pool/Patient Placement Supervisor or Clinical Supervisor contacts staff to adjust staffing based on volume and patient care needs:

  • Monitors scheduled staff against patient census throughout the shift.

  • Checks/answers call-in line to receive and communicate absences and offers to work where necessary.

  • When patient needs indicate excess scheduled staff, and with approval from nursing supervisor, calls staff to either cancel or place on recall. Attempts to place calls timely to avoid staff traveling to the hospital unnecessarily and incurring minimum call-in pay.

  • When patient needs are indicated, contact staff to ask them to adjust their schedule and/or take an open shift to meet our staffing needs.

  • Contact units to communicate the need to float staff from one area to another based on patient care and staffing needs.

  • Prioritizes which staff to contact based on protocols intended to maintain parity and minimize premium hours and overtime.

  • Maintains awareness of staff hours scheduled and worked by the Mandatory Nurse Overtime policy.

  • Collaborates with leaders regarding creative staffing solutions and requests for schedule changes, weighing daily/imminent needs with more long-term/weekly needs.

Communicates staffing changes with units.

  • Communicates with the charge nurse on each shift regarding the staffing plan for the next shift.

  • Assigns and posts notice of float staff assignments each shift taking into account individual employees’ skill sets and competencies and continuity of care issues.

  • Enters time changes, absences, and other data in Active Staffer to assist Nurse Managers with scheduling/payroll administration.

  • Monitors and keeps Nurse Managers and/or Clinical Supervisors abreast of staff that are approaching 16 consecutive hours worked, overtime, or ESP, so those individuals would be called off first if patient care needs allow.

Assists Nursing leaders in projecting staffing needs:

  • Retrieving and reviewing historically tracked census and staffing data and trends to assist in determining appropriate staffing needs.

Facilitates RN licensure compliance:

  • Runs reports of licenses expected to expire within two weeks.

  • Sends a notification to the staff of license status, reminding them of the necessity to renew the license before expiration. Also advises pertinent leaders of potential licensure compliance issues. Follows up daily until a staff member complies. Escalates based on procedure.

  • Produces badges. Collects replacement fee when appropriate.

  • Produces and distributes various daily and weekly reports to units and nurse leaders

  • Maintains and enters data into Excel spreadsheets and generates Mandatory Nurse Overtime reports as needed.

Expanded role:

  • Inputs and compiles data and/or runs and creates reports on schedule and as requested. May provide some data summation of the data, highlighting variances, anomalies, and trends.

  • Researches issues for the staffing department. Creates, implements, and disseminates changes in processes and procedures to create optimal staffing.

  • Create department schedules as requested by the Nurse Manager of the Float Pool and Staffing Office and Associate Chief Nursing Officer of Nursing Resources and Informatics.

Creates and maintains charts, dashboards, and scorecards for internal groups and committees.

  • Manipulates and displays the data results in easy-to-follow formats utilizing strong analytic proficiency, attention to detail, and proficiency in Excel and other presentation applications

  • Creates PowerPoint, scorecards, and other presentation materials with minimal direction and in collaboration with the department leaders. Creates advanced Excel worksheets. Develop graphs from data.

Compiles, inputs, and submits data to external regulatory agencies as requested.

  • Compiles and downloads reports reformats data with Excel formulas, and submits to the Department of Public Health as required. Communicates submission results to key stakeholders.

  • Inputs data for the National Database of Nursing Quality Indicators (NDNQI) and Mass Hospital Association’s Patient Care Link mandatory submissions at the direction of the Associate Chief Nursing Officer of Nursing Resources and Informatics.

FLSA Status:


As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more ( about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled