Job Information
Eliot Community Human Services Admin Assistant: Danvers Clinic in Danvers, Massachusetts
Description
Eliot's Outpatient Clinic located in Danvers is seeking an Admin Assistant. Our ideal candidate will have administrative skills, excellent interpersonal and communication skills and attention to detail. Computer literacy and skill in the use of computers and related software applications and office equipment is a must.
Our multi-disciplinary team of psychiatrists, psychologists, social workers, mental health counselors and other professionals administer a full range of clinical and support services, resulting in a comprehensive collaborative approach to treatment.
Responsibilities:
Responsible for all aspects of front desk operations including, but not limited to, answering phones, retrieving messages, greeting and registering clients, collecting and recording client payments, scheduling doctor’s appointments and entering clinicians schedule into the Electronic Medical Record (EMR).
Enter new referrals into the EMR. Verify clients insurance and acquire authorizations as needed. Run monthly insurance reports to ensure information is accurate.
Provide support services to Clinical staff, i.e., manage schedules; confirm next day’s appointments; distribute lab work and other correspondence; fax prescriptions as requested
Coordinate new PT1 forms and track renewals to ensure there is no lapse in service.
Record all payments to the clinic for services rendered either from a client or insurance company and reconcile receipts and total cash on a daily basis.
Ensure availability of sufficient funds in the cash drawer and that all monies are locked and secure at all times.
Responsible for preparing the deposit slip and regularly depositing money in Eliot’s account.
Responsible for making changes as needed, entering clinician’s schedules at the end of the week for next week’s appointments and filing progress notes for all clinicians and medical staff.
Manage room availability log sheets and help staff find office space if needed.
Monitor supply of all clinical and administrative paperwork to ensure availability of forms.
Track maintenance and building issues and alert the building manager of any work requests.
Schedule: Monday through Friday; 11am-7pm
Qualifications
Skills
Preferred
Ability to deal with fast pace setting: Some Knowledge
Computer Software Skills: Intermediate
Communication Skills: Intermediate
Ability to write clearly: Intermediate
Administrative Tasks: Intermediate
Education
Preferred
- General Equivalent Diplom or better
Licenses & Certifications
Required
- MA DRIVER'S LICENSE
Experience
Preferred
- 2 years: Administrative experience