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State of Massachusetts Credentialing Coordinator (OSS I) in Canton, Massachusetts

Pappas Rehabilitation Hospital for Children (PRHC), operated by the Massachusetts Department of Public Health (DPH), is seeking a dedicated and skilled Credentialing Coordinator\Office Support Specialist. The desired candidate is responsible for performing administrative support functions for the Medical Department, including Pediatrics, Complementary and Alternative Medicine, Pharmacy, Specialty/Outpatient Clinic, Employee Health, and Infection Prevention. This is a 37.5 hour position, Mon-Fri, 8:30am - 4:30pm. _DUTIES AND RESPONSIBILITIES__ • Responsible for general administrative duties including, but not limited to, collecting, opening and sorting mail, Copying/faxing documents, maintaining supplies, placing orders for supplies and equipment, updating departmental schedules, and reserving meeting rooms. • Schedules and attends staff and committee meetings (including but not limited to the Medical Executive Committee) as assigned by the COM or the Chief Medical Officer (CMO), with preparation and distributing of meeting materials such as agendas, minutes, and other attachments. • Assists medical staff in completing and processing requests by/for patients regarding durable medical equipment and transportation services. • Performs data entry of patient vaccine records into the electronic medical record of newly admitted patients. • Greets/assists patients, visitors, guests, outside agency liaisons, families/guardians, and staff as appropriate and directs them to appropriate staff or offices in the Medical Department or elsewhere on the hospital campus. • Collaborates with other administrative staff to maintain accurate contact information on patients and their families, guardians, and preferred transportation companies/services to be collated in the Face Sheet Book, Transportation Book, and Stay List on the shared network drive and the electronic medical record. • Prepares, maintains, and distributes department schedules within established time frames and according to PRHC procedures, e.g. physician on-call and daily medical staff coverage schedules. • Interacts with and cross-covers for other administrative/OSS staff as needed to ensure that administrative duties throughout PRHC are completed. • Assists Department staff in maintaining, editing, and formatting departmental policies and procedures for the Medical Department including Pediatrics, Complementary and Alternative Medicine, Pharmacy, Specialty/Outpatient Clinic, Employee Health, and Infection Prevention • Prepares informational materials, departmental mailings, and flyers as requested. • Maintains public postings/bulletin board information for the Medical Department • Assists with preparation and/or compilation of reports for submission to agencies such as the Board of Registration in Medicine and the Joint Commission • Organizes special events and ad hoc meetings as needed. • Functions as Hiring Assistant for the MassCareers online hiring and personnel management platform. • Coordinates credentialing of medical staff (new and renewals) for hospital privileges, including but not limited to, verification of employment, education, and training as well as peer references in accordance with state regulations, PRHC Medical Staff Bylaws, and Joint Commission standards. • Ensures all licensure, controlled substance certifications, and other relevant credentials are complete and up to date for all members of the Medical Staff. *QUALIFICATIONS REQUIRED AT HIRE * 1. Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned agency or unit activities. 2. Knowledge of the types and uses of agency databases, documents, and files. 3. Knowledge of state laws, procedures, and guidelines. */Agency Mission:/* Pappas Rehabilitation Hospital for Children (PRHC) located in Canton, MA is a Joint Commission Accredited, 90 bed pediatric hospital predominately serving children and young adults (ages 7–22) operated by the Massachusetts Department of Public Health. The mission of PRHC is to provide medical, rehabilitative, educational, recreational, habilitative, transitional, and complementary alternative medical services to children and young adults with multiple disabilities, assisting them to achieve their optimal level of independence in all aspects of life. PRHC offers coordinated medical care and therapies in a hospital-based environment, as well as, K-12 schooling, located on the grounds. Educational Services are provided by the Department of Elementary and Secondary Education. In addition, PRHC offers a wide variety of recreational opportunities such as swimming, horseback riding, adaptive sports, and many opportunities for socialization for disabled children and young adults. *Learn more about our important work*: */Pre-Offer Process:// /** * A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form. For questions regarding this requisition, please contact Employment & Staffing at 1-800-510-4122 Option 4. *First consideration will be given to those applicants that apply within the first 14 days.* MINIMUM ENTRANCE REQUIREMENTS Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below: Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Educational substitutions will only be permitted for a maximum of two years of the required experience. _*Comprehensive Benefits* When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! COVID Vaccine: As a condition of employment, depending on job assignment and location, employees may be required to have received COVID-19 vaccination and/or other vaccinations, or to have been approved for a vaccination exemption prior to their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Public Health *Title: *Credentialing Coordinator (OSS I) Location: Massachusetts-Canton-3 Randolph Street Requisition ID: 240001V3