Job Information
Harvard University Office Assistant in Cambridge, Massachusetts
68088BRAuto req ID:68088BRJob Code:403033 Staff Assistant III Department Office Location:USA - MA - Cambridge Business Title:Office AssistantSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Minimum 3 years of related experience. Education beyond high school may count toward experience.
Additional Qualifications and Skills:
We are looking for people who have:
A commitment to customer service and teamwork
Strong time management, prioritization skills, and attention to detail
Effective communication skills
Strong computer skills including Microsoft Office
Experience with Cvent, Canvas, and Word Press, a plus
A results-oriented mindset
Good judgment and are motivated to take the initiative and own tasks, processes, or projects
Ability to work collaboratively with colleagues for successful project completion
Interest in the field of negotiation and conflict resolution.
Additional Information:
This is a one-year term appointment with potential for renewal subject to funding and departmental need.
We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.
All offers are made by HLS Human Resources.
Department:Program on Negotiation (PON)Pre-Employment Screening:Identity Schedule:35hrs/week, M-FJob Function:General Administration Position Description:
As an Office Assistant you will:
Lead office-wide administrative tasks: schedule and organize meetings, assemble materials, monitor and reorder office and program supplies, and oversee PON general email and phone line, and other tasks as needed.
Assist the program delivery team by staffing all in-person and some virtual programs, managing program certificates fulfillment.
Provide clerical support for Finance Manager: manage corporate card expenses, assist with invoice processing, help review and reconcile general ledger entries, and other financial tasks as directed.
Support the Event Coordinator with PON Live online events.
Coordinate travel arrangements for PON staff and others as needed.
Support other projects, department-wide initiatives at discretion of program manager and department leadership.
School/Unit:Harvard Law School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:
The Program on Negotiation (PON) at Harvard Law School is seeking a full-time Office Assistant to support the administrative needs and day-to-day affairs of PON. In this role the Office Assistant will interact with all members of the PON and HLS staff and perform duties that fulfill PON’s mission.
Commitment to Equity, Inclusion, and Belonging:Harvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-MH1Work Format Details:This position is based primarily on campus with the opportunity for remote work based on business needs and manager approval.About Us:Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School (https://hls.harvard.edu/) is a place where you can thrive.