Massachusetts Healthcare Jobs

Description

We are in search of a Front Desk Coordinator to join our team in the Real Estate Property/Facilities Management industry, located in Boston, Massachusetts. As a Part-Time Front Office Assistant, your primary tasks will involve handling multiple telephone lines, managing customer inquiries, and maintaining precise records. This position offers a short term contract employment opportunity.

Responsibilities:

• Efficiently handle a multi-line telephone system and redirect calls to the appropriate personnel or department.

• Provide accurate and comprehensive information to callers about our firm, including location, directions, and staff contact details.

• Welcome incoming visitors, screen them professionally, and promptly inform the relevant personnel of their arrival.

• Manage the key check-out system with high efficiency.

• Sign for courier deliveries and pick-ups and promptly notify the concerned personnel.

• Collect mail, open it, and sort it into categories such as checks, invoices, and correspondences.

• Distribute invoices/correspondences to managers for approval and categorization on behalf of the Vice President.

• Operate standard office equipment such as postage machine, folding machine, and fax/copier/scanner.

• Prepare and stamp mailings as created by office staff, including printed checks.

• Maintain supply of paper in copier/fax machine and distribute printed materials.

• Perform daily filing duties for management reports.

• Update the database with client information changes as received.

• Keep common office areas clean and presentable for our clients.

• Create and maintain proper response letters for various incoming correspondences.

• Scan and upload management report correspondences.

• Review and edit scanned management reports as needed.

Requirements • Possess strong customer service skills, with the ability to professionally interact with tenants, vendors, and staff.

• Proficient in answering inbound calls, effectively addressing inquiries, and ensuring customer satisfaction.

• Experience as a part-time receptionist in a busy office environment is desired.

• Ability to handle a variety of receptionist duties, including greeting visitors, scheduling appointments, and managing correspondence.

• Demonstrated proficiency in data entry, with a keen attention to detail and accuracy. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .