Job Information
Publicis Groupe Global Mobility Senior Associate in Boston, Massachusetts
Company description
Publicis Re:Sources is the backbone of Publicis Groupe, the world’s most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.
Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 5,000+ employees in over 66 countries. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management.
We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at http://www.publicisresources.com/.
Overview
As a member of the Global Mobility team, you will be responsible for the ensuring and safeguarding the Publicis agencies and its employees relative to immigration and cross border tax complexities. You will be instrumental in the business’ strategy of using Mobility to facilitate business and client needs while ensuring the company is compliant and the employee experience is unmatched.
Responsibilities
Core responsibility and duties:
This role will support the Manager for assigned businesses to provide holistic and consultative services on available immigration options, internal Agency guidelines, and education/training on new or changing policies or initiatives.
The primary focus of the role will be U.S. immigration (all visa types L, H1B, O, E, F1, Green Cards -PERM based and non- perm based. An ideal candidate will have experience in both US visas and Canada visas. LATAM is a plus.
Manage processes for the entire life cycle of an international move, including, Short Term assignments, Long Term Assignments, Permanent Relocations, Commuters, and others as needed.
Highlight day-to-day activities of the position:
S/he will implement mechanisms to measure quality and the consistent application of processes including SLA adherence and create of KPIs.
S/he will refine and scale innovative solutions to operational challenges. This aspect of the role will entail management of internal stakeholders, as well as vendor management.
This role may serve as a point of contact for assigned businesses to provide holistic and consultative services on available immigration options and Global Mobility policy options for a move, when applicable.
Serve has main point of contact for Agencies looking to send employees on international assignments, remote working arrangements and permanent relocations.
Duties will consist of, but not limited to;
o Review cost estimates and GM package letters that are aligned with Publicis Groupe Mobility policies.
o Manage external vendors services and billing processes
o Manage tax set ups for international assignments and/or remote working arrangements
o Manage tax compliance obligations for your responsible agencies relative to mobile employees,
o Answer inquiries on tax or policy related questions from Agency employees, Agency stakeholders
o Monitor tax equalization collections activities.
o And other various duties related to Global Mobility program
Qualifications
5-7 years of U.S. immigration experience in an organization with a significant volume of immigration-supported people or in an HR or mobility role with U.S. immigration involvement
5-7 years of experience with mobility operations, mobility tax concepts, mobility processes and policies as well as program and vendor management
Experience maintaining accurate and orderly records.
VIP customer service experience a plus.
Required Proficiency with the MS Office Suite and strong Excel, Outlook and PowerPoint
High level of attention to detail
Strong critical and strategic thinking, problem solving skills
Confidence engaging with HR/ Talent members
Grace and Poise in difficult conversations and messaging
Additional information
All your information will be kept confidential according to EEO guidelines.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
This document does not create an employment contract, implied or otherwise, other than an ""at-will"" relations.