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Children's Hospital Boston Executive Assistant- Department of Medicine in Boston, Massachusetts

73438BRJob Posting Title:Executive Assistant- Department of MedicineDepartment:Medicine-Dept of MedicineAutoReqId:73438BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:AdministrationJob Posting Description:The Executive Assistant:

  • Organizes and oversees admin support services. Plans work schedules to ensure adequate coverage for critical administrative functions. Monitors and ensures work is performed in conformance with established hospital and departmental policies and procedures.

  • Monitors and maintains dept recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Oversees input of information into databases and spreadsheets, monitors data validity and compiles, prints and distributes periodic reports and other information.

  • Monitors and reconciles budget reports and expenses; works independently to research and resolve errors or discrepancies. Collects, organizes and prepares information and materials required for assisting in the preparation of annual budget, grant applications and other complex reports and documents. Collects and compiles data from diverse sources, performs calculations, creates computer spreadsheets, graphs and charts, prepares analyses for supervisor's review.

  • Transcribes and types from rough draft correspondence, reports, manuscripts, charts and other materials for clinical, administrative or research purposes, including highly complex and/or confidential financial/business documents. Proofreads and edits materials for accuracy, consistency and clarity. Receives and screens correspondence, composing and preparing responses.

  • Plans and organizes logistic and administrative requirements for seminars, conferences, meetings and other programs or events. Obtains and organizes planning information, reserves event location(s) and secures supplies, equipment and services. Prepares program syllabus/schedules/agendas, collects and organizes teaching materials, and monitors all associated expenses.

  • Schedules appointments and meetings and maintains supervisor's calendar. Prepares travel arrangements, including airline reservations and hotel accommodations.

  • Serves as liaison to support service departments to request and coordinate provision of needed services.

  • Provides positive and effective customer service that supports departmental and hospital operations.

To qualify, you must have:

  • 2 years of occupationally specific education or an Associate's degree in business or a closely related field.

  • Minimum 3 to 4 years’ experience required.

  • Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.

  • Work requires the ability to communicate effectively both orally and in writing and provide

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.


#CB Office/Site Location:BostonRegular, Temporary, Per Diem:Regular Remote Eligibility :Part Remote/Hybrid