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Children's Hospital Boston Administrative Associate III in Boston, Massachusetts

At Boston Children?s Hospital, the quality of our care ? and our inclusive hospital working environment ? lies in the diversity of our people. With patients from local communities and 160 countries around the world, we?re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included. This Administrative Associate III will be responsible for: Playing a vital role in the successful collaboration with key stakeholders charged with decision making for patients, as well as fulfilling the educational mission of the Child Protection Program (CPP). Providing administrative support to the Medical Director of the CPP. Helping with organizing meetings, drafting agendas, and communicating with stakeholders to facilitate their programmatic involvement. Collecting programmatic data, careful record keeping of medical providers professional activities (e.g., abstract submissions, lectures, court testimonies, meetings with attorneys, dates/times of photographic images taken of exam findings). Assisting with the spearheading of new projects. Preparatory planning for visiting guests. Preparing and tracking routine documents for authorization and reimbursement. Coordinating all patient scheduling as it pertains to the medical follow up for patients on whom the medical providers have consulted during the hospital admission. Managing many of the administrative tasks as they relate to the medical providers? clinical needs, including identifying meeting times/venues, often on short notice, for attorneys to meet with a CPP physician in preparation for court testimony or deposition proceedings. Maintaining ongoing communication with trainees actively rotating or interested in joining the program for their clinical elective time and preparing the necessary curriculum materials during their rotation time. Collaborating with the team to outline monthly on-call schedule Performing routine clerical duties inclusive of photocopying and distributing of documents, and providing a supportive organizational framework to enhance productivity. To qualify, you must have: A high school level of educational development. Bachelor?s degree, preferred. One year of administrative experience required. An in depth knowledge and understanding of the department and hospital programs, policies, procedures and information related to his/her functions and services. Initiative in improving operations within area/department, and the ability to assists in implementing changes. The ability to assist in overseeing the daily activities of co workers to help plan, prioritize and delegate work assignments. Ability to problem solve and manage administrative crisies. Boston Children?s Hospital requires all employees to be vaccinated against COVID-19 and Flu, (unless you are eligible for a medical or religious exemption).