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Children's Hospital Boston Administrative Associate II- Clinical Research Laboratories in Boston, Massachusetts

69426BRJob Posting Title:Administrative Associate II- Clinical Research LaboratoriesDepartment:Medicine-Developmental MedicineAutoReqId:69426BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:AdministrationJob Posting Description:Exciting opportunity to join our acclaimed Division of Developmental Medicine and its Clinical Research Laboratories (DM-CRL)-an innovative clinical research collaborative at Boston Children’s Hospital. We are seeking a full-time Administrative Associate II to assist in conducting cutting-edge clinical care and research to improve diagnostic approaches, treatment and outcomes for children with neurodevelopmental disorders. Join us and discover how your talents can change lives. Yours included.

Duties & Responsibilities:

  • Provides assistance to the Division Director and the Executive Assistant to the Chief, schedules appointments and meetings for DM-CRL and other Division-level administration meetings, prepares meeting agendas and other related materials, orders supplies and equipment and processes reimbursement for Division faculty and staff.

  • Acts as front line for research approval process within Division: Assists in coordinating research review process, serves as initial contact point for CRL-related requests, maintains database of small-funding opportunities and maintains research resources on website and other internal online platforms.

  • Provides support for faculty on publications including facilitation of literature reviews and assists with publication formatting. Maintains Division’s online Mendeley library of journals articles, book citations and other materials related to the research, clinical and educational mission of the Division. Tracks all scientific publications and presentations in the Division for creation of reports.

  • Provides data entry assistance and training to faculty in updating Digital Measures (online tool for tracking teaching, research and clinical care activities).

  • Involved in updating and maintaining external and internal research communication including Division and CRL website content and research study recruitment postings within Division (clinic displays, patient portal, social media etc.).

  • Updates and maintains Division REDCap database for research studies and compiles periodic reports and other information as needed. Assists in maintenance of Division’s Centralized Tracking Research Participant Database.

  • Participates in the recruitment of research staff, including screening new requests for internships/employment and scheduling interviews.

  • Coordinates faculty requests for data queries related to clinical research or grant preparation. Compiles statistics/data needed to prepare materials for division updates.

  • Assists with division and clinical research projects as feasible.

Schedule: Monday-Friday, flexible hours, hybrid

To qualify, you must have:

  • A high school level of educational development. BA/BS degree in health, psychology or related field strongly preferred.

  • One year of administrative experience required.

  • Work requires the analytical skills and judgment to interpret data and take the appropriate action in circumstances or situations vary.

  • Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

Preferred Qualifications:

  • Experience working in clinical research.

  • Knowledge of the clinical research processes.

  • Exceptional organizational skills and multi-tasking abilities, with good attention to detail.

  • Ability to work collaboratively with multi-disciplinary project teams.

  • Ability to communicate effectively both orally and in writing.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Office/Site Location:BrooklineRegular, Temporary, Per Diem:Regular