Massachusetts Healthcare Jobs

A Day in Your Life at MKS: MKS Instruments is seeking an Executive Assistant to join the team. We are looking for an experienced professional who excels in a fast-paced environment with a calm and effective get-it-done approach who can juggle a multitude of responsibilities. This position requires a professional certification or equivalent experience working with C-Suite and senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other executives. In this role, you will be responsible for a variety of administrative activities including the below:

You Will Make an Impact By :

• Provide seamless, high level confidential administrative support to the CFO, CHRO and VP, Investor Relations

• Proactively manage various activities including Board & Corporate Reporting calendars, meeting agendas, planning of large corporate events, investor conferences and offsite meetings

• Maintain calendars, and have the ability to prioritize conflicts and competing priorities which frequently change and often require coordination with other executive calendars

• Arrange and manage complex domestic and international travel, itineraries, expense reporting, invoice processing and more

• Prepare, review, edit and proof board, committee and executive meeting materials

• Serve as a liaison for a variety of external boards, customers and stakeholders

• Make high level contacts of a sensitive nature inside and outside the company

• Travel Requirements: Up to 10% of travel is required

  Skills You Bring:

• A minimum of 5 years of experience supporting C-Suite and senior level executives required

• Requires specialized administrative support experience, arithmetic skills, read difficult instructions and maintain written records

• Demonstrated effective verbal and written communication and interpersonal skills required at all levels both within and outside of the organization, from C-suite level leaders and manufacturing floor employees to external customers, outside service providers and other guests of the company, in person, via email or phone

• Ability to prioritize and multitask in a fast-paced and deadline driven environment is a must

• Ability to exercise highest levels of discretion with sensitive/confidential material or matters

• Ability to exercise judgement and drive results independently, as well as to work effectively and collaboratively with the broader administrative team

• Strong MS Office365 skills including Outlook, PowerPoint, Excel and Word required; Boardvantage, Concur and Oracle preferred, but not required

• Has wide-ranging experience, uses professional concepts and company objectives to resolve complex issues in creative and effective ways

Physical Demands & Working Conditions:

• Must be able to remain in a stationary position at least 50% of time

• Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to staff

• Must have vision with or without lenses adequate to read memos, a computer screen, personnel forms and clinical and administrative documents

• Must have high manual dexterity

• Noise level in the work environment is usually average

  We are interested in a qualified candidate who is eligible to work in the United States. However, we will not be sponsoring work visas for this position, at this time.

  MKS is an equal opportunity employer, including disability, veteran status and all categories protected by law. Please review our EOE statements for additional details. MKS is generally only hiring candidates who reside in states where we are registered to do business.

  Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants for these positions may need to be “U.S. persons.” “U.S. persons” are generally defined as U.S. citizens, noncitizen nationals, lawful permanent residents (or, green card holders), individuals granted asylum, and individuals admitted as refugees.

MKS Instruments, Inc. and its affiliates and subsidiaries (“MKS”) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: accommodationsatMKS@mksinst.com .

If applying for a specific job, please include the requisition number (ex: RXXXX), the title and location of the role