Fallon Health Executive Assistant - Health Care in Worcester, Massachusetts
About Fallon Health :
Founded in 1977, Fallon Health is a leading health care services organization that supports the diverse and changing needs of those we serve. In addition to offering innovative health insurance solutions and a variety of Medicaid and Medicare products, we excel in creating unique health care programs and services that provide coordinated, integrated care for seniors and individuals with complex health needs. Fallon has consistently ranked among the nation’s top health plans, and is accredited by the National Committee for Quality Assurance for its HMO, Medicare Advantage and Medicaid products. For more information, visit
Summary of Position :
Provides executive level administrative support to the Executive Officer and their direct reports as necessary. Provides support to other senior Executives and their Admin Assistants as required.
Primary Job Responsibilities:
Arranges and schedules meetings, appointments and travel, as well as organizes agendas and itineraries.
Coordinates the executive’s calendar to ensure schedule conflicts are appropriately resolved
Compiles pertinent meeting materials and background information for scheduled calendar events
Participates in select meetings; drafts minutes and resulting action items.
Accepts and screens calls and attempts to resolve matters directly.
Initiates immediate actions necessary to help resolve high priority issues
Escalates high priority issues to the attention of the executive officer
Performs timely assignment and deliverable follow-ups with the executive’s direct reports and staff
Maintains department level organization charts
Maintains vacation schedules for all executive’s direct reports
Maintains tracking controls for all pending staffing and purchase requisitions
Maintains department level staffing & turnover statistics
Supports budget & expense management tracking & reporting
Supports variety of special projects often requiring coordination with department leaders.
Provides Admin support to other Executives and their Executive Assistants as scheduled and/or necessary.
Ensures that established office procedures and administrative policies are followed.
Performs full range of routine administrative support: mail handling and distribution, filing, ordering of office supplies; photocopies, faxes, etc.
5+ years of executive level professional administrative
support. Advanced proficiency with full MS Office suite of applications.
Excellent oral and written communication skills.
Job ID 4891
# Positions 1
Posted Date 8/11/2017