Fallon Health Executive Assistant - Health Care in Worcester, Massachusetts

Overview

About Fallon Health :

Founded in 1977, Fallon Health is a leading health care services organization that supports the diverse and changing needs of those we serve. In addition to offering innovative health insurance solutions and a variety of Medicaid and Medicare products, we excel in creating unique health care programs and services that provide coordinated, integrated care for seniors and individuals with complex health needs. Fallon has consistently ranked among the nation’s top health plans, and is accredited by the National Committee for Quality Assurance for its HMO, Medicare Advantage and Medicaid products. For more information, visit

Summary of Position :

Provides executive level administrative support to the Executive Officer and their direct reports as necessary. Provides support to other senior Executives and their Admin Assistants as required.

Responsibilities

Primary Job Responsibilities:

  1. Arranges and schedules meetings, appointments and travel, as well as organizes agendas and itineraries.

  2. Coordinates the executive’s calendar to ensure schedule conflicts are appropriately resolved

  3. Compiles pertinent meeting materials and background information for scheduled calendar events

  4. Participates in select meetings; drafts minutes and resulting action items.

  5. Accepts and screens calls and attempts to resolve matters directly.

  6. Initiates immediate actions necessary to help resolve high priority issues

  7. Escalates high priority issues to the attention of the executive officer

  8. Performs timely assignment and deliverable follow-ups with the executive’s direct reports and staff

  9. Maintains department level organization charts

  10. Maintains vacation schedules for all executive’s direct reports

  11. Maintains tracking controls for all pending staffing and purchase requisitions

  12. Maintains department level staffing & turnover statistics

  13. Supports budget & expense management tracking & reporting

  14. Supports variety of special projects often requiring coordination with department leaders.

  15. Provides Admin support to other Executives and their Executive Assistants as scheduled and/or necessary.

  16. Ensures that established office procedures and administrative policies are followed.

  17. Performs full range of routine administrative support: mail handling and distribution, filing, ordering of office supplies; photocopies, faxes, etc.

Qualifications

5+ years of executive level professional administrative

support. Advanced proficiency with full MS Office suite of applications.

Excellent oral and written communication skills.

Job ID 4891

# Positions 1

Location US-MA-Worcester

Posted Date 8/11/2017

Category Administrative/Clerical