Johns Hopkins University Ambulatory Care Manager in Lutherville, Massachusetts

CO Ambulatory Services Manager

Classified Title: Ambulatory Services Manager

Range: PC

Level: 4

Salary: $55,000 - $80,000

Status: Full Time

School: School of Medicine

Location: JH at Greenspring Station

Location City: Lutherville

Location State: MD

Resume Required for Application: Yes

Area of Interest: Administrative

General Description

Full-time position with Orthopedic Surgery; 37. 5 hours; Monday – Friday

Responsible for day to day clinic operations in a designated department within the Johns Hopkins Outpatient Center (JHOPC). Under the direction of the Chief Administrative Officer, Musculoskeletal, proactively assess and implement appropriate processes to ensure that all facets of ambulatory practice management are effectively addressed. This includes patient access, complete and accurate registration, revenue cycle management, payor contracting compliance, insurance referral and preauthorization requirements, health information management, patient flow, environmental safety, regulatory compliance, patient safety, quality initiatives, and patient experience. Work collaboratively with physicians, nurses, and staff to ensure timely patient access to care, operational efficiency, practice optimization, and fiscal integrity. Report dually to Clinical Department Administrator (or designee) and support the implementation or enhancement of clinic programs and services that support the department's strategic priorities.

/Information Management:/

Use work queues, workbench, and dashboard reports within Epic to monitor workflows and staff productivity. Participate in continued evaluation and improvement of scheduling and patient registration processes. Utilize Ambulatory Dashboard to assess clinical practice performance. Develop tools and reports as needed to track performance improvement activities or pilot processes in the clinic. Interpret hospital budget reports and develop financial or operating plans as needed. Maintain confidential patient and staff information.

/Safety, Service Excellence, and Quality Improvement:/

Manage Service Excellence. Ensure employees deliver excellent customer service. Ensure employees treat customers (guests, patients, clinicians, and all other employees) with courtesy, respect, and caring behaviors. Promote a safe and secure environment; contribute to the safety and security of the Johns Hopkins environment. Maintain adequate staffing levels of competent staff. Ensure timeliness of evaluations, monitor budgeted distribution, set measurable goals for staff, and provide both positive and constructive feedback regarding successes and opportunities for growth when compared to individual goals. Understand and abide by policies and procedures of The Johns Hopkins Hospital.


Develop and implement work plans and measure against established standards. Proactively monitor key performance indicators and make real-time adjustments to ensure goal accomplishment. Consistently seek to improve work processes, evaluate workflows, and improve workflow efficiencies. Interpret industry trends and analyze data. Monitor financial performance of area of responsibility and ensure responsible use of resources. Manage daily workflows for patient registration, check-in and check-out, scheduling and financial clearance. Ensure appropriate staffing levels and training to promote the ideal patient experience with minimal wait times and a spirit of accommodation for patients. Work with department leaders to ensure that clinical questionnaires and/or other physician forms are updated and managed as needed to support the operation. Implement proactive processes to ensure that patient registration is accurate and complete with no missing items and verified insurance. Ensure that Patient Access KPI targets are met and clinic capacity is efficiently managed. Work with the Access Leadership team to review scheduling protocols and templates to ensure that the clinic has the staffing, space, and equipment to support expected provider capacity. Manage hospital revenue cycle and ensure that compliant facility charge capture and reconciliation processes are conducted daily. Ensure that preauthorization requirements are completed for patients having procedures or services in the clinic. With Nurse Manager/Leader, ensure that Joint Commission, CMS, HSCRC and other regulatory requirements are met. Ensure that facility and equipment are in working order for staff and providers.

Perform other duties as required.


Bachelor's degree. Minimum of four years related experience. Understanding of changing reimbursement policies and third party reimbursement. Supervisory experience. Additional education may be substituted for some experience to the extent permitted by the JHU Equivalency Formula.

JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications

Master’s degree in related discipline.