Health Management Systems, Inc. Entry Level Project Specialist in Charlestown, Massachusetts

The Project Specialist is responsible for providing administrative, technical, and clerical support to assigned department.

Essential Functions:

  • Depending on the department assigned,

  • Acts as Project Assistant for quality improvement studies.

  • Generates invoices and physician time sheets.

  • Responsible for physician credentialing.

  • Organizes physician recruitment process.

  • Transcribes medical reports from dictation line provided to physician reviewer.

  • Maintains department’s database and generates monthly reports.

  • Responsible for bill audit data entry into a web-based audit tool to include data entry, scanning, uploading, and downloading information.

  • Serves in rotation as backup support to the Reception Area and may be called upon to provide backup support to other departments or projects, as needed.

  • Develops and maintains organized file systems.

  • Serves as a departmental central point of contact for incoming calls and mail.

  • Maintains calendars and schedules appointments.

  • Prepares Request for Expenditures (RFEs).

  • Orders and receives supplies for the department.

  • Coordinates travel arrangements as requested.

  • Types, edits and formats general correspondence.

  • Creates and edits presentation materials.

  • Creates and updates flowcharts and process maps.

  • Creates contract project time lines and track action items for completion.

  • Schedules, plans and coordinates meetings and conference calls with internal and external customers

  • Prepares outgoing mail and bulk mailings.

  • Routes and files correspondence and other records as requested.

  • Assists with the development and packaging of proposals.

  • May coordinate Medical Record Review and Appeals Processes.

  • Maintains current contact information with hospital providers.

Other Functions:

  • Performs other functions as assigned

Knowledge, Skills and Abilities:

  • Ability to proficiently work with Microsoft Word, Excel and PowerPoint at an advanced level.

  • Average manual dexterity in use of a PC, phone, sorting, filing and other office machines.

  • Ability to use office equipment such as fax machine, printers, conference telephones, switchboard, copy machines, and audio-visual equipment.

  • Demonstrated accurate typing speed of 65 words per minute (WPM).

  • Ability to multi-task and prioritize.

  • Ability to be careful and thorough about detail.

  • Ability to operate using good interpersonal skills and customer service

  • orientation.

  • Demonstrated ability to work with basic mathematical concepts and calculate figures using a calculator or adding machine.

  • Demonstrated ability to manage multiple priorities and multi-level tasks effectively.

Work Conditions and Physical Demands:

  • Primarily sedentary work in a general office environment

  • Ability to communicate and exchange information

  • Ability to comprehend and interpret documents and data

  • Requires occasional standing, walking, lifting, and moving objects (up to 10 lbs.)

  • Requires manual dexterity to use computer, telephone and peripherals

  • May be required to work extended hours for special business needs

  • May be required to travel at least 10% of time based on business needs

Minimum Education:

  • High School Diploma or GED required and Post High School education or training in secretarial, clerical or business-related field

  • And/or

  • Equivalent combination of education and experience.

Minimum Related Work Experience:

  • 5 yrs experience in a related position.

  • Familiarity with medical terminology a plus.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Title: Entry Level Project Specialist

Location: Massachusetts-Charlestown

Requisition ID: 170010RR